The world is their classroom. Ildána is your base camp.
School-trip software for planning, approvals and live oversight. Every risk assessment, consent, sign-off and register in one record, from the first idea to the last pupil home.
The same trip, from the glacier to the head's office.
A teacher on a glacier, a head approving a trip, a group leader looking across twelve schools. Each sees what they need, all from the same record.
Everything you need, in your hand.
The register, the emergency plan, the risk assessment that changed this morning. Take the register in seconds; it's on the record the moment you do.
- Registers, check-ins and incidents, logged where they happen
- The emergency plan and today's risk assessment, one tap away
- Works offline when the signal doesn't
Try it: take the register
Nothing leaves until it's ready.
A trip can't be approved while anything required is missing. When it is approved, the name and the time go on the record.
- A readiness gate across risk, consent, medical, staffing and providers
- Named sign-off from the trip leader, the Educational Visits Coordinator (EVC) and the head
- The full trip file, every version kept, exported on demand
Try it: resolve the gap, then approve the trip
- ✓Risk assessments signed6 of 6
- ✓Parental consent40 of 40
- ✓Medical needs reviewed7 pupils
- ✓Staff ratio1 : 8
- ✓Entry requirements4 passports
- ✓Emergency planv2
- !Coach provider checks
Every school, every trip, one view.
Schools keep running their own trips. The group sees readiness across all of them, before departure dates, not after incidents.
- Readiness across every school's trips
- Open actions, ranked by days to departure
- Patterns that only show up across many trips
Coming for school groups
| School | Trips | Readiness | Actions |
|---|
Three days in Iceland, in sixty seconds.
Forty Year 10 geographers, five staff, one glacier and a wind warning. Press play and watch the trip happen, and the record build itself as it does.
Three months later, someone asks.
A governor, a parent, an inspector, an insurer. The answer is already in the record you just watched being written. Pick a question.
That was the story. This is the software.
Three minutes with the real Ildána, from a blank trip to the post-trip review, on a sample Year 8 trip to Lisbon.
Schools already have tools. None of them runs the whole trip.
Ildána runs the whole trip lifecycle as one record, built around ISO 31031. Plan, assess, approve, run, review, with the compliance trail as the product, not an afterthought.
Keep your payment system. Ildána deliberately has no payments or bookings. It sits beside what you already use and takes care of the part none of it covers.
Booking and payment platforms are good at consent forms and collecting money, then stop. Risk-assessment tools produce a document, then stop. On-the-day apps help while you're away, with no planning record behind them. Ildána carries one record through all of it.
Run your next trip on Ildána.
We're taking a small number of pilot schools and school groups. One real trip, start to finish, with the people who build Ildána beside you.
- 01Choose the tripA short call to pick an upcoming trip and agree the scope.
- 02Set it up togetherYour policy, roles and approval route, and a data processing agreement before any pupil data goes in.
- 03Run itYour team uses Ildána from planning to the last pupil home.
- 04Shape what's nextYour review becomes the roadmap.
- Do we have to leave our current trip or payment system?No. Ildána runs alongside it and does the part it doesn't: the risk, approval and safety record.
- Does Ildána take payments?No, on purpose. Money stays with the system your school and parents already know.
- Do our trips have to be run by BFC?No. Ildána works for any trip, run by your own staff or any travel provider.